Reporting Intern, Kampala, Uganda

Department: Program Development
Position: Reporting Intern Contract duration: 6 months Location: Kampala, Uganda Starting Date Sept 2011
I. Background on ACTED
is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.
was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, now operates in 30 countries worldwide, with over 200 international and 4000 national staff. has a 100 million € budget for over 350 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion. For more information, please visit our website at www.acted.org.
II. Country Profile
Capital Office : Kampala National Staff : 77 Areas : 2 (Northern Uganda, Karamoja) On-going programmes : 13 Budget : 2.9 M
has been active in Uganda since May of 2007, both in the northern region and Karamoja. In the North, supports the early recovery process with a specific focus on the needs of returning populations displaced by years of conflict. It also expands access, retention, equity and quality of primary education. In Karamoja, the focus is enhanced food security and resilience to disasters, especially droughts, as well as improving the primary education sector. In 2010, began laying the foundations for long term economic development by strengthening livelihoods, building community infrastructure, increasing access to markets, and focusing on disaster preparedness and drought early warning. In 2011, expands its disaster preparedness interventions, responds to early signs of a drought in North Pokot, consolidates DEWS, continues publishing timely and useful drought bulletins, pilots a SMS-based health reporting system in Karamoja, while continuing interventions focused on increasing market access, and capacity building of farmers and pastoralists to strengthen livelihoods. In addition to these long-term development activities, will maintain an emergency response capacity and will use its experienced and recognized expertise to advocate sustainable cross-border solutions in Karamoja and Pokot, as well as in Northern Uganda.
III. Position Profile
The Reporting Intern ensures the production of timely reports for the Reporting Manager as well as the Country Director. He/she assists the Reporting Manager and the Country Director in developing internal and external country communication strategies.
Under the supervision of the Reporting Manager, the reporting intern will:

• Collect and synthesize data from the field, and draft reports in cooperation with project management, finance, monitoring and evaluation, and other field coordination departments
• Assist the Reporting Manager in developing project proposals, addressing ad hoc donor requests or catalysing action on specific projects or components of projects
• Liaise with external partners and represent in coordination and information meetings with NGOs, donors, and other humanitarian actors.
  
  IV. Qualifications:
  
• Postgraduate diploma in Journalism, International Relations or a relevant field
• Previous related work experience, preferably in the humanitarian field w/knowledge of donor relations
• Advanced proficiency in written and spoken English (French in a francophone post/Spanish in a Central American post)
• Excellent writing and communication skills
• Ability to work efficiently under pressure
  
  V. Conditions:
  Field Intern benefits include: a 300 USD per month living allowance, coverage of all accommodation, food, and travel costs, a luggage allowance of 50 kg., and the provision of medical, repatriation, and life insurance.
  VI. Submission of applications:
  Please send, in English, your cover letter, CV, and three references to jobs@acted.org Ref : RI/UGA/RW
  Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE
  Fax. + 33 (0) 1 42 65 33 46
  For more information, visit us at http://www.acted.org

Administrative Assistant, Kampala, Uganda

Administrative Assistant, Uganda

The mission of the International Union Against Tuberculosis and Lung Disease (The Union) is to bring innovation, expertise, solutions and support to address health challenges in low- and middle-income populations. With nearly 10,000 members and subscribers from 145 countries, The Union has its headquarters in Paris and regional and country offices serving the Africa, Asia Pacific, Europe, Latin America, Middle East, North America and South-East Asia regions. Its scientific departments focus on tuberculosis, HIV, lung health and non-communicable diseases, tobacco control and research. Each department engages in research, provides technical assistance and offers training and other capacity-building activities leading to health solutions for the poor. For more information, please visit our website: www.theunion.org.

The Union is seeking a qualified local candidate for the position of Administrative Assistant, SPARK-TB project to be posted in Kampala, Uganda. The position is dependent upon availability of funds.

Key Responsibilities: Working under the guidance and supervision of the Project Manager, the Administrative Assistant shall: 1. Provide general office support to the management team and staff, including but not limited to;filing, collating reports, photocopying, faxing, mailing documents, organising courier services, formatting documents, organising deliveries, making phone calls to external sources, directing phone inquiries, taking messages. 2. Keep an updated record of all office materials and supplies, collect requests for supplies on a monthly basis. 3. Coordinate local and international travel arrangements for the staff, including bookings, transport, travel advance requests, compiling expense reports and re-imbursement requests, according to The Union's Travel Policy. 4. Organise meetings and coordinate meeting schedules as requested by the management team and staff. 5. Ensure proper maintenance of office equipment and organise all necessary repairs in a timely fashion. 6. Perform other tasks as assigned by the Project Manager and Finance Assistant. 7. Liaise and maintain effective working relationships with internal (Union office in Paris, France) or external contacts with regard to IT support.

Qualifications:

• Diploma in Management and Administration/Secretarial Studies with experience in private sector or donor funded organisations supporting senior level Executives.
• University degree in Secretarial and Administrative Studies will be an added advantage.
  
  Competence and Skills:
  
• Strong organisational and communication skills.
• Two or more years of experience in a similar or related position.
• Computer literacy especially in Microsoft-office, email and internet.
• Interpersonal skills.
• Record keeping and retrieval skills.
• Excellent attention to detail.
• Ability to work to tight deadlines.
• Strong team player and orientation towards team.
  
  How to Apply: Please send a cover letter and your resume to hr@theunion.org Kindly note that the position is open to Ugandan nationals only. Due to the urgency of this position, it may be filled before the closing date. Only short-listed applicants will be contacted. Closing Date: Sunday, 14 August 2011

Procurement Associate, Kampala, Uganda

Background

UNDP Uganda is looking for a suitably qualified Ugandan to fill the post of Procurement Associate.

Under the guidance and supervision of the Procurement Specialist, the Procurement Associate ensures execution of transparent and efficient procurement services and processes in Uganda CO. The Procurement Associate promotes a client-focused, quality and results-oriented approach in the Unit.

The Procurement Associate works in close collaboration with the Operations, Programme and projects' staff in the CO and UNDP HQs staff for resolving complex procurement-related issues and information exchange.

Duties and Responsibilities

Ensures

implementation of the operational strategies

focusing on achievement of the following results:

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control.
• CO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.

Organizes procurement processes for CO, NEX/DEX projects and at the request of other Agencies

focusing on achievement of the following results:

• Preparation of procurement plans for the office and projects and their implementation monitoring.
• Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
• Preparation of Purchase Orders (POs) and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors' creation in Atlas. . Buyers profile in Atlas.
• Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
• Implementation of the internal control system which ensures that POs are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
• Presentation of reports on procurement in the CO.
• Preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies.
• Implementation of joint procurement processes for the UN Agencies in line with the UN reform.

Ensures

implementation of sourcing strategy

focusing on achievement of the following result:

• Development and update of the rosters of suppliers, implementation of supplier selection and evaluation.

Ensures proper

control of CO Assets

focusing on achievement of the following result:

• Preparation of inventory reports in collaboration with the Assets focal point.
• Implementation of Inventory and physical verification control in the CO and projects.

Ensures organization of l

ogistical services

focusing on achievement of the following results:

• Organization of travel including purchase of tickets, DSA calculation, PO preparation; arrangement of shipments; vehicle maintenance; conference facilities arrangements in collaboration with the Assistant Administrative in charge of travels and protocol.
• Timely conducted DSA, Travel Agencies, vehicle maintenance, hotel and conference facilities surveys in collaboration with the Administrative Associate.

Ensures

facilitation of knowledge building and knowledge sharing

in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on Procurement.
• Synthesis of lessons learnt and best practices in Procurement.
• Sound contributions to knowledge networks and communities of practice.

Competencies

Corporate Competencies:

• Demonstrates commitment to UNDP's mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies

Knowledge Management and Learning

• Shares knowledge and experience
• Encourages office staff to share knowledge and contribute to UNDP Practice Areas
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

• Ability to perform a variety of specialized activities related to contract, asset and procurement management, including organization and conduct of procurement processes, implementation of contract and sourcing strategies, reporting, control of assets
• Sound knowledge of financial rules and regulations
• Ability to provide input to business processes re-engineering, implementation of new system.

Leadership and Self-Management

• Focuses on result for the client
• Consistently approaches work with energy and a positive, constructive attitude
• Remains calm, in control and good humored even under pressure
• Demonstrates openness to change
• Responds positively to feedback and differing points of view

UNDP Procurement Certification programme

Required Skills and Experience

Secondary Education with specialized training in procurement. University Degree in Business or Public Administration would be desirable, but it is not a requirement.

6 years of progressively responsible administrative experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc), advance knowledge of automated procurement systems, experience in handling of web based management systems.

Fluency in the UN and national language of the duty station.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Project Coordinator and Trainer, Kampala, Uganda

The mission of the International Union Against Tuberculosis and Lung Disease (The Union) is to bring innovation, expertise, solutions and support to address health challenges in low- and middle-income populations. With nearly 10,000 members and subscribers from 145 countries, The Union has its headquarters in Paris and regional and country offices serving the Africa, Asia Pacific, Europe, Latin America, Middle East, North America and South-East Asia regions. Its scientific departments focus on tuberculosis, HIV, lung health and non-communicable diseases, tobacco control and research. Each department engages in research, provides technical assistance and offers training and other capacity-building activities leading to health solutions for the poor. For more information, please visit our website: www.theunion.org .
SPARK-TB (Slum Partnerships to Actively Respond to Tuberculosis in Kampala) is a one-year project aimed at improving access to quality TB diagnosis and treatment for the urban poor in Kampala district within private health facilities, with the objective of increasing case-finding.
The Union has a vacancy for 3 Project Coordinators & Trainers, SPARK-TB Project to be posted in Kampala, Uganda. The positions are open to local candidates only, and are dependent upon availability of funds.
Overall Role: The post holders will coordinate technical and training activities in his/her assigned project areas, which will support in the detection of additional TB cases. S/he will report to the SPARK-TB Project Manager.
Responsibilities:

• Collaborate with the District Health Officer, the Divisional Health Officer and the Project staff and provide technical support on DOTS, TB/HIV and the Public-Private Mix (PPM) to the Private Health Providers.
• Direct and coordinate the implementation of project activities within his/her assigned region/division.
• Train and mentor the Private Health Providers on DOTS, TB/HIV and PPM within his/her assigned region/division.
• Liaise with the Divisional Health Officer and the Private Health providers to identify training needs, develop action plans and implement the desired actions to address those needs.
• Support to modify and develop training materials for the Private Health Providers.
• Coordinate all monitoring and evaluation activities within the assigned region/division and drafts regular monthly and quarterly reports using specific project tools.
• Liaise with the Divisional Health Officer to collect and organize data related to DOTS, TB/HIV and PPM from the Private health facilities.
• Serve as first point of contact on all project related inquiries within the assigned region/division.
• Coordinate and provide support supervision to the Private Health Providers within his/her assigned region/division.
• Performs other tasks as assigned by the Project Manager.

Qualifications:

• A diploma qualification as a Clinical Officer or a comprehensive nurse with training in public health or community health.
• Three or more years of experience in a similar or related position.
• Strong coordination, organisational and training skills.
• Computer literacy especially in MS-office, email and internet.
• Interpersonal skills.
• Excellent attention to detail.
• Ability to work under pressure and to tight deadlines.
• Strong team building skills.
• Strong representation skills.
• Understanding and experience in tuberculosis control an added advantage.
• Previous work experience with the private health sector an added advantage.
  
  How to Apply Please send a cover letter and your resume to hr@theunion.org Kindly note that the position is open to Ugandan nationals only. Due to the urgency of this position, it may be filled before the closing date. Only short-listed applicants will be contacted.

Procurement Associate, Kampala (only Ugandan Nationals Should Apply), Uganda

Background

UNDP invites internal and external applications from suitably qualified candidates to fill the post of Procurement Associate in Kampala.

The successful candidate will work under the direct supervision and guidance of the Procurement Specialist. The Procurement Associate ensures execution of transparent and efficient procurement services and processes in Uganda CO. The Procurement Associate promotes a client-focused, quality and results-oriented approach in the Unit.

The Procurement Associate works in close collaboration with the Operations, Programme and Projects staff in the UNDP Country Office and Headquarters, with a view to resolving complex procurement-related issues and information exchange.

Duties and Responsibilities

Ensures implementation of the operational strategies focusing on achievement of the following results

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control.
• CO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.

Organizes procurement processes for CO, NEX/DEX projects and at the request of other Agencies focusing on achievement of the following results

• Prepare procurement plans for the office and projects and their implementation monitoring.
• Organize procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
• Prepare Purchase Orders (POs) and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors' creation in Atlas.
• Buyers profile in Atlas.
• Prepare submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
• Implement internal control system which ensures that POs are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
• Present reports on procurement in the CO.
• Prepare cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies.
• Implement joint procurement processes for the UN Agencies in line with the UN reform.

Ensures implementation of sourcing strategy focusing on achievement of the following result

:

• Development and update of the rosters of suppliers, implementation of supplier selection and evaluation.

Ensures proper control of CO Assets focusing on achievement of the following result

• Prepare inventory reports in collaboration with the Assets focal point.
• Implementation of Inventory and physical verification control in the CO and projects.

Ensures organization of logistical services focusing on achievement of the following results

• Organization of travel including purchase of tickets, DSA calculation, PO preparation; arrangement of shipments; vehicle maintenance; conference facilities arrangements in collaboration with the Assistant Administrative in charge of travels and protocol.
• Timely conducted DSA, Travel Agencies, vehicle maintenance, hotel and conference facilities surveys in collaboration with the Administrative Associate.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results

• Organization of trainings for the operations/ projects staff on Procurement.
• Synthesis of lessons learnt and best practices in Procurement.
• Sound contributions to knowledge networks and communities of practice.

Competencies

Corporate Competencies

:

• Demonstrates commitment to UNDP's mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Knowledge Management and Learning

:

• Shares knowledge and experience
• Encourages office staff to share knowledge and contribute to UNDP Practice Areas
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

• Ability to perform a variety of specialized activities related to contract, asset and procurement management, including organization and conduct of procurement processes, implementation of contract and sourcing strategies, reporting, control of assets.
• Sound knowledge of financial rules and regulations
• Ability to provide input to business processes re-engineering, implementation of new system.

Leadership and Self-Management

• Focuses on result for the client
• Consistently approaches work with energy and a positive, constructive attitude
• Remains calm, in control and good humored even under pressure
• Demonstrates openness to change
• Responds positively to feedback and differing points of view

Required Skills and Experience

Education

:

• Secondary Education with specialized training in procurement. University Degree in Business or Public Administration would be desirable, but it is not a requirement.
• UNDP Procurement Certification programme

Experience

:

• Minimum 6 years of progressively responsible administrative experience is required at the national or international level.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc), advance knowledge of automated procurement systems, experience in handling of web based management systems.

Language

• Fluency in the UN and national language of the duty station.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.